Refers to
information in a tangible form. This
type of data is generally thought of as paper printouts and handwritten
notes/documents. The state of New York
“Disposal of Records Containing Personal Identifying Information” law (GBS,
Article 26, § 399-h) describes a physical record as “any information kept,
held, filed, produced or reproduced by, with or for a person or business
entity, in any physical form whatsoever including, but not limited to, reports,
statements, examinations, memoranda, opinions, folders, files, books, manuals,
pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms,
or computer tapes or discs.”
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Physical Destruction
Use of incineration, pulverization, shredding, melting, chemical treatment etc. to destroy or dispose of confidential or personal information.
Bookkeeping Records
(New York, Legal) Refers to the records and copies of information required to be maintained by a lawyer in relation to a lawyer’s possession of any funds or other property belonging to another person. Please see NY Rule 1.15 for additional ...
Data Inventory
Identifies personal information as it moves across various systems and thus how data is shared and organized, and its location. The data can be categorized by subject area, which identifies inconsistent data versions, enabling identification and ...
Data Masking
The process of de-identifying; anonymizing, or otherwise obscuring data so that the structure remains the same, but the content is no longer sensitive, in order to generate a data set that does not allow to the viewer to see the ‘masked’ confidential ...
Shadow Data
Data which is being recorded over the Internet through channels like email, social media, Web browsing and online transactions, and indirectly via point-of-sale terminals, and mobile GPS. It is created when an individual sends an email, updates a ...