Physical Records (or Physical Data)

Physical Records (or Physical Data)

Refers to information in a tangible form. This type of data is generally thought of as paper printouts and handwritten notes/documents. The state of New York “Disposal of Records Containing Personal Identifying Information” law (GBS, Article 26, § 399-h) describes a physical record as “any information kept, held, filed, produced or reproduced by, with or for a person or business entity, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, or computer tapes or discs.”

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